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Document Management

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Document management is the capture, storage and retrieval of documents. Whether you have a document management strategy in place or not, your organization captures, stores and retrieves documents every day. For most organizations, simply managing the storage and retrieval of documents can be very resource intensive (people and money) and time consuming.  Security related to documents that may contain confidential company and/or customer information should be a primary concern for all businesses.  

Hilliard Office Solutions offers a diverse portfolio of tools for business process automation including solutions for document imaging, content management, variable data printing and web forms management. We can help you develop a document management strategy in a sustainable and cost-effective manner for better connections between people, content and business processes.

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Discover a few of the benefits of a well planned and executed document management strategy:

Document Management

  • Ensure reliable document capture by transforming your paper documents into digital files that can be tagged and stored in an electronic document repository for quick and easy retrieval.
  • Secure access to sensitive documents where compliance dictates that documents containing personal identifiable information have restricted access and secure sharing.
  • Optimize workflows by scanning your documents and tagging them for rapid search. You’ll reduce the time employees spend looking for information- and productivity increases.
  • Manage document life cycles in accordance to your specific business requirements and compliance. These both play a role in the decision of how long you keep a document and how they can be destroyed. 

Still wondering if your organization would benefit from a document management strategy? Check out our frequently asked questions (FAQ) section.

Contact us today for more information on designing a document management strategy by submitting the contact form to the right or give us a call at (866)976-2679. 

Hilliard offers on-site and of-site scanning services. Find out more by visiting HilliardOS.com/document-scanning-services.

 

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